Privacy Policy

Privacy Policy

Through the research and development of "alt," a form of P.A.I. (personal artificial intelligence) based on digital clone technology, alt Inc. aims to create the first autonomous society in the history of humankind, in which our daily lives are regarded as an asset that continues to generate enduring value and we govern ourselves based on our own self-evaluation. We make the best use of personal information in order to provide the best possible service. When handling personal information, we consider it as our most precious asset and take every possible security measure. In addition, the officers and all employees of our company understand the purpose of this Privacy Policy and will faithfully implement it.

We acquire, use and provide personal information in an appropriate manner in consideration of the nature and scale of our business. We will not handle personal information beyond the scope necessary to achieve the specified purpose of use. In addition, we take measures to ensure that personal information is not used for unintended purposes.
We comply with laws, national guidelines and other rules relating to the handling of personal information.
We take measures to prevent and remedy any leakage, loss, or damage in respect of personal information.
We provide a point of contact for complaints and inquiries and will respond to them promptly and appropriately.
We continually improve our personal information protection management system.

Kazutaka Yonekura, CEO
alt Inc.
Established on September 1, 2023

For inquiries regarding Privacy Policy, please contact:: alt Inc., Personal Information Desk
402 SENQ Roppongi, Shin-Roppongi bldg. 7-15-7 Roppongi, Minato-ku, Tokyo 106-0032
Phone: +81-3-6455-4677

Disclosure items regarding retained personal data

Business operators

alt Inc.
402 SENQ Roppongi, Shin-Roppongi bldg. 7-15-7 Roppongi, Minato-ku, Tokyo 106-0032
CEO Kazutaka Yonekura

Personal information protection manager

Business Management Department Manager Takayuki Ariizumi
TEL: +81-3-6455-4677

Purpose of use of all retained personal data

[Personal information obtained from job applicants]: Recruitment and selection procedures, contacting applicants.
[Personal information obtained at the time of employment]: Conclusion of employment contract, joining procedures, confidentiality promise, guarantee promise.
[Personal information obtained from employees]: Social security procedures, accounting and settlement affairs, human resources management, education and training, employee benefits, salary information management, salary payments, labor and tax processing, and safety management procedures for facilities, etc.
[Personal information obtained from business partners]: Contact reports, sending materials, etc., introducing our products and services, concluding contracts, developing and improving our services, billing and payment operations.
[Personal information obtained through applications and membership registrations]: Membership registration and account management, provision of our products and services, and system maintenance and management.
[Personal information obtained through inquiries]: Receiving and responding to inquiries, sending materials, etc
[Personal information obtained verbally or through conversation, such as by telephone]: To receive and respond to inquiries, to accept applications, to register or contact you, to send you materials if you request them, to contact you about the employment procedures and send you materials if you apply for employment, to specify the time and place if you request an interview or appointment, and to carry out any other promises made verbally or during conversation.

Contact information for complaints regarding the handling of retained personal data/contact information for requests for disclosure, etc.

alt Inc., Personal Information Desk
402 SENQ Roppongi, Shin-Roppongi bldg. 7-15-7 Roppongi, Minato-ku, Tokyo 106-0032
TEL: +81-3-6455-4677

Procedures for responding to requests for disclosure, etc.

Contact point for requests for disclosure, etc.
alt Inc., Personal Information Desk
Format of documents to be submitted when making a request for disclosure, etc. and other procedures for making a request for disclosure, etc.
- If you wish to request notification of purpose of use, disclosure, correction, addition or deletion, suspension of use, erasure or suspension of provision to third parties, or disclosure of records of provision to third parties (hereinafter referred to as disclosures, etc.) regarding retained personal data, please contact the personal information desk and we will send you a request form for disclosure of retained personal data, which is necessary for requesting disclosure, etc.
- Please fill out the necessary information on the request form for disclosure of retained personal data and send it by mail to the personal information desk.
- After the documents required for the request for disclosure, etc. arrive at the personal information desk, a person in charge will contact the contact information listed on the form to verify your identity. Once identity verification has been completed, the disclosure, etc. procedure will begin.
- We will respond in writing or by the method you specify within two weeks of the start of the procedure. Even if we are unable to comply with your request for disclosure, etc., we will notify you of the reasons.
Method of confirming that the person making the request for disclosure, etc. is the principal or agent.
- A request for disclosure, etc. requires proof of identity, so please enclose a copy of one of the documents listed below.
  Driver's license, Passport, Basic Resident Registration Card with photo, Individual Number Card (only the front side showing the photo), Residence card, Special permanent resident certificate, Other photo identification issued by a public institution.
  *If any documents contain sensitive personal information, please black out the relevant sections.
  *If we are unable to verify your identity, we will not be able to comply with your request for disclosure, etc.
- If making a request via proxy, please enclose the following documents ① to ③.
  1. ①Documents confirming the authority of representation
    - ーIn case of a request by a legal representative of a minor
      One of the following official documents that can verify the legal representative's authority: a copy of the family register, a certificate of residence (stating the relationship), or another document.
    - ーIn the case of a request made by a legal representative of an adult ward
      One of the following documents: Certificate of registration of guardianship registration, etc., or other official document that can verify legal representation.
    - ーIn case of a request made by a voluntary agent
      Power of attorney and personal seal certificate.
  2. ②Identification documents of the representative
  3. ③Identification documents of the person making the request for disclosure, etc.
A fee of 2,000 yen in postage stamps is required for each request for notification of the purpose of use and disclosure of retained personal data.

Measures taken to safely manage retained personal data

(Establishment of personal information protection policy): We have formulated measures to "appropriately acquire, use, and provide personal information, and to take appropriate measures to prevent use for purposes other than those stated," "comply with laws, regulations, national guidelines, and other standards regarding the handling of personal information," "take measures to prevent and correct the leakage, loss, or damage of personal information," "establish a desk for complaints and consultations and respond promptly and appropriately," and "continuously improve the personal information protection management system."
(Establishment of internal regulations regarding the handling of personal data): We have established regulations regarding procedures for obtaining, using, storing, transferring/transmitting, providing, deleting/disposing of personal data, as well as the roles and responsibilities of managers and staff.
(Organizational safety control measures): We have appointed a personal information protection manager and a personal information protection audit officer for the handling of personal data, clarified the employees who handle personal data and the scope of personal data handled by them, and established a reporting and contact system in case of finding facts or signs of violations of the Personal Information Protection Act or the personal information protection management system. In addition, we regularly conduct internal audits and operational checks regarding the handling of personal data.
(Personnel safety management measures): We provide regular training to employees regarding safety management measures for handling personal data. We have included matters to be observed regarding personal data in our work regulations, and have concluded non-disclosure agreements with all employees. We also conclude confidentiality agreements with contractors who handle personal data.
(Physical safety control measures): In areas where personal data is handled, we manage the entry and exit of employees and outsiders, and restrict the bringing in of electronic data devices, etc. We have implemented measures to prevent unauthorized persons from viewing or processing personal data. We have taken measures to prevent theft, loss, damage, etc. of electronic devices, electronic media, documents, etc. that handle personal data. In addition, when transferring or transmitting electronic devices, electronic media, documents, etc., we take measures to prevent personal data from being easily identified.
(Technical safety control measures): We implement access control to limit the scope of personnel and the personal information database that is handled. We have introduced a mechanism to protect information systems that handle personal data from unauthorized access from outside or malicious software.
(Understanding the external environment): When handling personal information in a foreign country, we regularly collect and understand information regarding the personal information protection systems of that country and take safety control measures.

Purpose of Use of Personal Information

Personal information obtained from job applicants: Recruitment and selection procedures, contacting applicants.
Personal information obtained at the time of employment: Conclusion of employment contract, joining procedures, confidentiality promise, guarantee promise.
Personal information obtained from employees: Social security procedures, accounting and settlement affairs, human resources management, education and training, employee benefits, salary information management, salary payments, labor and tax processing, and safety management procedures for facilities, etc.
Personal information obtained from business partners: Contact reports, sending materials, etc., introducing our products and services, concluding contracts, developing and improving our services, billing and payment operations.
Personal information obtained through applications and membership registrations: Membership registration and account management, provision of our products and services, and system maintenance and management.
Personal information obtained through inquiries: Receiving and responding to inquiries, sending materials, etc.
Personal information obtained verbally or through conversation, such as by telephone: To receive and respond to inquiries, to accept applications, to register or contact you, to send you materials if you request them, to contact you about the employment procedures and send you materials if you apply for employment, to specify the time and place if you request an interview or appointment, and to carry out any other promises made verbally or during conversation.